Vendors
Vendors bring your event to life - serving up great food, unique products and unforgettable experiences. With Festival Pro managing vendors is simple and stress free. From applications to logistics, you’ll have all the tools you need to streamline the process and build lasting relationships with your vendors.
Pitch Fees Made Easy
Whether it’s food trucks, market stalls, or merchandise stands, you can customise and manage site fees effortlessly.
- Assign fixed variable costs to vendors
- Allow vendors to pick the size of their site, location and any extras which can have charges associated to each.
- Create assets that are limited with varying prices
- Charge for extras such as sanitation, power and cleaning
Simple Vendor Applications
Ditch the paperwork and scattered inboxes.
- Vendor applications are submitted and managed in one place.
- Easily review, approve, and keep track of who’s coming on board
Health and Safety Compliance
Stay on top of compliance with built-in tools for managing vendor documentation.
- Vendors are sent a portal link where they can upload insurance documents, safety certifications and any other required paperwork directly to the platform
- Set reminder emails, auto triggers and syncs for data
- Export all documents into a live zip file that updates as vendors provide documentation
Invoices and Payments
No more chasing payments! Festival Pro lets you create and send invoices.
- Track park payments or updates to requirements
- Connects to your own payment system so funds are deposited in your own account
- Allow people to pay by bank transfer, BACS/SEPA/WIRE/CHECK or ACH
- Chase up unpaid amounts via a dashboard and see payment breakdowns
Vendor Ticketing
Easily allocate and manage ticketing for vendors and their staff to ensure the right people have access to the right places - without any confusion.
- Allow vendors to request passes which can be approved
- Vendor allocate and update passes to their own staff without needing festival involvement
- ETickets are added to staff wallets which are then used via the Festival Pro (Google/Apple) scanner for access
- Ability to charge vendors for extra tickets on the vendor advance form
Utilities, Equipment and Timings
Assign essential utilities such as power and water to each vendor pitch, and let vendors select what they need to operate their site smoothly.
- Vendors can select power, card readers, ice or sanitation services needed on site
- Allocate load in times per vendor to create a schedule of vendor arrivals
- Link vendors to the site plan to make sure vendors are in the correct location
- Provide live feeds to power contractors so they can see who needs what power requirement
Vehicle and Parking Coordination
Keep things moving on the ground with simple vehicle and parking management.
- Assign spots, register vehicles and issue permits to make set up and packdown smooth and stress-free.
- Assign limited passes per vendor that they can allocate to a specific vehicle on site.
- Allow the ability for these to be used in the dashboard to show addition information such as vendor name and contact details.
Vendor Contracts
Create, customise, send, and store vendor agreements in one secure location.
- Festival Pro makes it easy to keep everything clear and accessible - no digging through email threads or file folders.
- Use our editable contract form to collect payments, gather key details like staff names, pitch size, and electrical needs.
- Festival Pro automatically updates vendor profiles. Contracts can be sent individually or in bulk making communication with your vendors fast and hassle-free.
- Contracts can be standard T&Cs incorporated into the vendor portal
Public Website and App
Create beautiful public web pages so that attendees know which vendors are going to be at your event and where.
- Link a live extra of your internal data to a website
- Automatically updates website once a vendor has been confirmed
- App and website feeds work seamlessly
- Vendor logos, bios, product photos, website links and dietary information is all submitted by vendors and updates website automatically
- No need to hire a web developer to create and maintain vendor information
