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Outsourcing Covid Prevention Measures for Live Events.

Andy Robertson

It will surely only be a matter of time before a new service industry emerges related to coronavirus infection prevention measures. Could such service companies really help in the live events sector or should event organisers continue to plan and organise everything themselves. 


Imagine if there was a one stop service that event organisers could go to to take care of all the coronavirus prevention measures that may be required to put on an event. There may be a few companies around offering related services but it would be great if there was a single contractor who could handle all of the following issues:

Government and Health Authorities Rules and Regulations. 
Keeping up to date with current best practices is a challenge as the rules and regulations keep changing rapidly. Having access to someone who is up to date and aufait with what is and isn't required in relation of rules and guidelines would be especially useful and assist with overall planning and budgeting.

Insurance. 
An understating of insurance specifically for events and the ability to source a selection of cost-effective policies from different providers is an essential part of putting on an event. If the UK government launches such a scheme a detailed understanding of how to obtain this and interpreting what is and isn't covered will be required.

Staff Monitoring. 
Understanding and implementing the monitoring of event staff health is essential to maintaining an effective events team. This requires regular checks and testing which can be more of a challenge if the number of staff is high or when an army of volunteers is activated for a music festival for example.

Medical Supplies. 
Having a single supplier for all medical related requirements including masks, sanitiser, gloves, temperature monitoring and of course rapid test kits will help logistics. Having all these materials ordered and delivered in good time for an event along with staff training (or the provision of pre-trained staff) will ensure a smooth entrance process for event goers.

Social Distancing Layout Planning. 
With a service company that fully understands the guidelines will facilitate the erection of barriers and signage to ensure the required social distancing requirements are met. Such a supplier may also be able to supply any physical barriers and signs that may be required. 

Protocol Planning.
A company that can supply a ready-made plan for crowd control to satisfy any restriction protocols that will be required can save time. Having such a plan at an early stage will assist event organisers in their event planning process as these
additional logistics can be merged with their normal event planning processes.

There don’t appear to be any such one stop shop service companies supplying a complete service as yet (January 2021) but surely, they will emerge soon. There will be a cost to event organisers in employing such a service company so this would need to be weighed against the additional resources required to do everything in house.

For any live event organisers planning their 2021 events using a software management platform like Festival Pro gives them all the functionality they need to plan every aspect of their event. The guys who are responsible for this software have been in the front line of event management for many years and the features are built from that experience and are performance artists themselves. The Festival Pro platform is easy to use and has comprehensive features with specific modules for managing artists, contractors, venues/stages, vendors, volunteers, sponsors guestlists and ticketing.

Photo by Ekaterina Belinskaya from Pexels

Andy Robertson
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